What clinic software costs in Nepal

The phrase covers four purchases that differ by more than an order of magnitude. A retail billing package for a dispensing counter is the cheapest thing on the shelf and has no patient in it. A pharmacy system adds batch, expiry, suppliers, and stock valuation. A clinic or polyclinic system adds the patient, the visit, doctors and their shares, diagnostics, and the counter around a laboratory. A hospital management system adds admissions, wards, IPD billing, and departments, and is the largest of the four by a wide margin. A laboratory information system is a different axis again, priced by test menu, analyser interfacing, and branches rather than by beds or counters. Asking what medical software costs in Nepal without naming the category is like asking what a vehicle costs.

Inside the clinic category, the drivers that move a quotation most, roughly in order, are: how many users and billing counters need access, whether you are switching on the pharmacy half as well as the clinic half, how many doctors take a share and on how many different bases, how many services and diagnostics are in your catalogue and how clean that list currently is, how many outside laboratories you settle with, whether you host it yourself or we host it, and how much historical patient data you want brought in. Catalogue cleanup is the one that most often surprises buyers, because it is quoted as software and delivered as careful work: most clinics have never written their service list, their rates, and their doctor share arrangements down in one place, and setup is where that finally happens.

The more useful way to read any quotation in this category is one-time cost against recurring cost. One-time covers implementation: loading services and rates, configuring the doctor share basis, entering opening stock by batch if the pharmacy half is on, laying out the invoice and OPD slip on your letterhead, importing the active patient list, configuring roles and billing permissions, and training each role on its own screens. Recurring covers the licence or subscription, hosting if we host it, support, and updates. A quotation that does not separate the two cannot be compared against one that does, and that is usually not an accident.

For the build-versus-buy comparison, the published range is the honest reference point: a focused first version of custom software in Nepal typically runs from around NPR 200,000 to NPR 600,000, and multi department systems generally start around NPR 600,000 and are quoted by module. A clinic system with billing, batch-level stock, doctor payouts, sample tracking, fiscal year rollover, and offline operation is not a focused first version. Adopting ClinicNP is quoted by clinic size and modules and is substantially cheaper than commissioning the equivalent, which is the usual reason clinics adopt rather than build.