Infobytes Nepal Services

Pharmacy Software in Nepal

ClinicNP by Infobytes Nepal is pharmacy software for medical shops, clinic dispensaries, and polyclinic pharmacies across Nepal. Stock is held per batch with its expiry, the oldest expiry leaves first, expired stock cannot be sold at all, and the counter sells by box, strip, or tablet with its own rate at each level. Bikram Sambat throughout, and it keeps billing when the internet stops.

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Overview

Stock is only an asset until the expiry date says otherwise

A pharmacy's stock figure is two different numbers wearing one label. There is what is on the shelf, and there is what can still be sold. The gap between them is expiry, and in a shop running on a supermarket billing package that gap is invisible until a strip is picked up at the counter and somebody reads the date out loud. By then it is not stock, it is a write-off, and nobody recorded when it became one.

ClinicNP holds stock per batch, and every batch carries its own cost and its own expiry. Near expiry is a screen rather than a memory, with warnings at thirty, sixty, and ninety days. Expired stock is held back from sale outright, with no override, ever — not a confirmation dialog, not a manager password. Overselling is blocked the same way. The oldest expiry is chosen automatically on every line, and can be overridden per line when a batch genuinely has to be picked by hand.

The counter is built for the way medicines are actually sold here. A single item has a rate as a box, as a strip, and as a tablet, and the person serving switches unit with one key. The quantity picker draws the medicine in its real shape — a strip of ten, a bottle, a tube — so the quantity can be seen rather than trusted to a number typed under pressure. One search box finds the item, and the whole counter has a key for every action.

Where stock goes when it does not get sold is a register in its own right. Stock out is recorded with a reason: returned to supplier, expired, damaged, lost, used in the clinic, given as a sample, or a counted correction. That produces the number an owner actually wants at month end and almost never has — what did I lose this period, and to what? Alongside it sit profit by item, stock valuation, the purchase register, a VAT summary when the company is registered for it, and the expiry and slow-moving report that says what is dying on the shelf and what never moves at all.

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How We Help

How Infobytes Nepal solves these challenges

Stock held per batch, each with its own purchase cost and its own expiry date.

Warnings at thirty, sixty, and ninety days before expiry, and expired stock held back from sale with no override.

Oldest expiry leaves first by default, overridable per line when a batch has to be picked by hand.

Rates per box, per strip, and per tablet on the same item, with a one-key unit switch and a picker that draws the real shape.

A stock-out register with a reason on every line, and the period's loss grouped by reason.

A shelf map drawn as the room actually is, with an item's place highlighted when it is searched for.

Purchases entered against the supplier invoice, each line landing on its own batch with its own cost and expiry, and a ledger per supplier.

Profit by item read against what the batch actually cost, plus stock valuation, purchase register, and a VAT summary.

Included

Services and features

These areas can be shaped into a focused scope depending on your team, budget, timeline, and current workflow.

Stock held per batch with cost and expiry
Near expiry warnings at thirty, sixty, and ninety days
Expired stock blocked from sale with no override
Oldest expiry first, overridable per line
Overselling blocked outright
Rates per box, strip, and tablet on one item
Visual quantity picker in the medicine's real shape
Shelf and rack map of the actual room
Stock out with a reason, and a loss register
Purchases against a supplier invoice, batch by batch
Supplier records and running ledgers
Returns to supplier and returns from a patient
Cash, QR, and credit with later settlement
Profit by item, stock valuation, and purchase register
VAT summary when the company is registered for it
Day close across the counter every evening

Process

A practical process from idea to improvement

01

Load the item list the way you buy it

Medicines are set up with the units you actually trade in and a rate at each level, so a box, a strip, and a tablet each price correctly from one record rather than from three.

02

Enter opening stock by batch

Opening stock goes in per batch with its cost and its expiry, which is the step that makes every later expiry warning, valuation figure, and profit-by-item number true rather than approximate.

03

Draw the room

Racks, desks, and shelves are laid out as the room really is, so a search for an item highlights where it physically sits. This is the part that pays for itself the first time a new hand works a busy evening alone.

04

Set up suppliers and the purchase flow

Suppliers are loaded with their terms, and purchases are entered against their invoices so each line lands on its own batch. Balances become a ledger instead of a pile of paper.

05

Go live, then read the first month's stock out register

We stay on the phone through the first days at the counter, and then look at the first stock-out register together. That single report usually changes how the shop buys, which is the point of installing any of this.

Why Infobytes Nepal

Built for practical teams in Nepal

Expiry is treated as a control, not a report. Expired stock cannot be sold, and no password changes that.

Built for the way medicines are sold in Nepal, including selling four tablets out of a strip of ten.

Bikram Sambat dates and fiscal years throughout, with closed years that stay readable and print unchanged.

The counter keeps billing through a full business day with no internet, and reconciles by itself afterwards.

It becomes a clinic system by switching a module on, without moving to another product or another counter.

Support on the phone, in Nepali, from the people who built it.

Related services and products

ClinicNP

The product itself: both halves, the roles, and how it is deployed.

clinic and pharmacy software in Nepal

What changes when the dispensary and the consultation share one invoice.

pharmacy software price in Nepal

What moves a pharmacy quotation, and where the cheap options cost more.

clinic management software in Nepal

The clinic half: patients, visits, doctors, and samples.

inventory management software in Nepal

If your stock problem is a warehouse rather than a dispensing counter.

POS software in Nepal

If you are a retailer without batches, expiry, or prescriptions to handle.

FAQ

Common questions

What is pharmacy software?

Pharmacy software is a system that sells medicines at a counter while holding stock by batch and expiry behind it, so every sale knows which batch it came from, what that batch cost, and when it expires. ClinicNP by Infobytes Nepal does that, blocks expired stock from being sold at all, and records every loss with a reason so the month's shortfall can be explained.

Is there pharmacy software made in Nepal?

Yes. ClinicNP is built and supported in Nepal by Infobytes Nepal Pvt. Ltd., with Bikram Sambat dates on every screen and register, fiscal years running Shrawan to Ashadh, and support on the phone in Nepali. It sells by box, strip, or tablet because that is how a medical shop in Nepal actually trades.

Can it stop expired medicine from being sold?

Yes, outright and with no override. Expired stock is held back from sale entirely, and there is no confirmation dialog or manager password that releases it. Near expiry is warned at thirty, sixty, and ninety days so it can be dealt with commercially before it becomes a write-off, and overselling is blocked the same way.

Does it handle selling loose tablets from a strip?

Yes. One item carries a rate as a box, as a strip, and as a tablet, and the person at the counter switches unit with a single key. The quantity picker draws the medicine in its real shape, so a quantity is seen rather than trusted to a number typed during a queue.

Which batch does it sell first?

The oldest expiry, chosen automatically on every line, and overridable per line when a batch genuinely has to be picked by hand. That default is what keeps near-expiry stock moving before it turns into a loss.

Can it tell me what I lost to expiry this month?

Yes, and that is a report in its own right. Stock out is recorded with a reason — returned to supplier, expired, damaged, lost, used in the clinic, given as a sample, or a counted correction — and the stock-out register groups the period's lost value by reason. Alongside it are profit by item, stock valuation, and a report on what is dying on the shelf and what never moves.

Do I need the clinic side if I only run a pharmacy?

No. The clinic and pharmacy halves are separate modules and either one runs on its own; a medical shop switches on the pharmacy half alone. Switching the clinic half on later never requires moving to a different product, and switching a module off removes its screens and server routes rather than deleting its data.

Does it work when the internet is down?

Yes. Bills keep leaving the counter through a full business day of zero connectivity, held in an outbox and sent when the line returns, and the item catalogue is cached on the machine so search still answers. It installs like an app on the counter machine, a tablet, or the owner's phone.

How much does pharmacy software cost in Nepal?

ClinicNP is quoted by counter count, user count, and the modules you switch on rather than sold at a list price. For comparison, commissioning custom software in Nepal typically starts around NPR 200,000 for a focused first version, so adopting an existing product is substantially cheaper. Tell us how many counters you bill from and roughly how many items you stock and you get a written quotation at no charge.

Is ClinicNP approved by the Inland Revenue Department for VAT billing?

Billing software used by a VAT registered business in Nepal has to meet Inland Revenue Department requirements and be approved before use, and we will tell you exactly where that stands for your situation at the scoping stage rather than after the build. Depending on how you are registered, the right route is either building to those specifications and going through the approval process, or running ClinicNP for operations alongside an already approved billing package. Unregistered shops are not affected by this.

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